Independent SAP consultant George Khatcherian works with customers across a wide range of industries including chemical, manufacturing, pharmacy, ministry of defence and utilities. A chartered management accountant by trade, George Khatcherian was introduced to SAP in 1996 when assisting with a customer’s ERP implementation. Focused on the full spectrum of Finance functionality, he now assists customers as an SAP consultant with system implementation, on both the business and finance sides.
With 2,000 employees, Southco serves customers around the world in the marine, automotive, RV, consumer electronics, and enterprise hardware industries. Over the past 60 years, they have become a global leader in Engineered Access Hardware. Southco began converting to SAP in 2007.
When clients upgrade to SAP, Khatcherian helps them evaluate present and future financial needs during implementation, identifies any gaps within SAP functionality and then builds a solution that best meets those needs.
“For finance, there is always a requirement for mass journal uploads to SAP,” says Khatcherian. Although consultants can identify the tool needed, map templates to be read in SAP and develop a solution to meet identified needs, building such a tool costs time and money. As well, it does not address future needs and offers no real flexibility to adapt, by changing fields or columns. “It takes a lot of effort and imposes limitations on how the business can use the tool,” Khatcherian notes.
In 2005, Khatcherian was introduced to Z Option by his client who had seen a demo of GLSU. The client asked whether a built solution would offer the same functionality for the money as a long-term solution like GLSU.
“Although the client was happy with the GLSU functionality, they needed reassurance that it would not have any adverse impact on SAP and that ownership costs were aligned to a (custom- built) solution. After I saw what GLSU could do, I advised the company to purchase GLSU,” Khatcherian says. “The initial cost was less and its usability offered a great deal of “future proofing.” (continued)
“SAP is dynamic, my clients’ businesses are dynamic, and they need dynamic tools like GLSU. I evaluated other tools but they are not even close to what GLSU offers.”
– George Khatcherian, Independent SAP Consultant
Khatcherian wrote a step-by-step guide for creating templates in GLSU and became the main point of contact for training and support, until the conclusion of the client’s SAP implementation. “They loved using GLSU and adopted it as their main way to enter journals,” he adds. Six years later, they are still using it.
When a second customer began looking for ways to do mass financial uploads, Khatcherian again recommended GLSU. “When I go to a client, my job is to identify the pain points,” Khatcherian notes. “If they’re having a problem with mass uploads, then GLSU is always a viable option to consider, in my opinion.”
Reduces Learning Curve: Since it’s Excel-based, GLSU is very familiar to anyone in finance. “You can create many lines in one journal, which is much friendlier than SAP,” Katcherian says. “It’s as easy as feeding the data into the upload spreadsheet, putting in the date and pressing a button to upload.”
Built-in Error Validation: The validation check ensures the numbers will balance prior to batch upload, so the time-consuming process of finding the balance errors in SAP is eliminated. “GLSU offers such efficiency and process improvement,” Khatcherian says. “It finds any errors very quickly and easily.”
Flexible and Adaptable: According to Khatcherian, the biggest differentiator for GLSU is its ability to combine any combination of fields, handle multiple journals in the same worksheet, and manage customer or vendors all in the same file. “GLSU provides all the key financial table fields into Excel,” he notes. “So if I want to create a journal, I can select any field or any line item detail to create a template, which means the same spreadsheet can be used to upload anything that is finance related. That is a very big plus to what we could build, which is based on specific requirements and doesn’t offer that flexibility.”
Easy to customize: Southco uses GLSU in a variety of ways, including processing payroll, Visa card expenditures, vendor invoices, and profitability analysis adjustments. The Finance department frequently uses the dropped headers functionality to process multiple documents within one template – often as many as 20 to 30 documents are included in one template. In addition, plans are in place to build additional custom warning messages when running GLSU pre-validations for AP invoices.
Z Option Support: “By the time I leave the client, they are familiar with the product,” Khatcherian says. “After that, they can go directly to Z Option for support, which is something Z Option always makes so easy.”
“GLSU is an honest tool that doesn’t pretend to be what it is not. It is a financial upload tool and it does that very well.”
– George Khatcherian,
Independent SAP Consultant
Khatcherian says SAP clients are looking for easy-to-use tools with consistent results. He recommends GLSU for large uploads, for clients with limited access to SAP or those who have difficult input requirements. “I believe it is the ideal solution for what it does,” he states simply.
“Any customer I work with is potentially a candidate for Z Option,” he states. “Z Option can be installed in any SAP environment, whether on the existing platform, a new implementation or an upgrade. It will work for them, even if they already had an upload tool.” Z Option allows trial installations to facilitate further investigation of GLSU.
Once consultants use and understand GLSU, “they will recommend it,” Khatcherian says. “Z Option is a great company and GLSU is a greattool. It’s already developed, it’s proven, and it makes a good impression – ensuring maximum customer satisfaction at minimum effort for the consultant.”